Frequently Asked Questions and answers

Differences and overlaps between coaching and mentoring

Coaching and mentoring are more similar than they are different.

They are both developmental dialogues and use the same skills of listening, questioning, giving feedback etc., therefore they are often used interchangeably. Coaching is normally an assignment focused on behaviour and performance in a current role, with a shorter-term focus. The coach, mostly an external professional, helps the coachee achieve their goals and realize their potential, mostly in a period of change. Mentoring is a relationship with a focus on career self-management and longer-term development (6 to 12 months). Mentors are mostly internal experts.

  • A coach is a qualified professional who helps a coachee find her/his own solutions.
  • A mentor is an expert in a certain field who shares his/her know-how with a mentee in a supportive and non-hierarchical manner.
  • Both are good listeners and primarily ask questions, in a trustful, 1-to-1 setting. While the coach does not need to understand the content of the coachee’s work, the mentor does.
  • Coaching and mentoring are more similar than they are different. They are both developmental dialogues and use the same skills of listening, questioning, giving feedback etc., therefore they are often used interchangeably. Differences between the two forms of learning intervention tend to be defined by relationship and organization.

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What is mentoring?

  • Mentoring is a relationship in which a more experienced/knowledgeable person (mentor) helps to guide and support a less experienced/knowledgeable person (mentee). It is a learning and development partnership between someone with greater experience and someone who wants to learn from them.
  • Traditional mentoring is a 1:1 meeting in a “safe-space” between mentor and mentee, typically a 60-90 minute conversation every two to six weeks over several months, one year or even longer. It might be on-site, remotely by VC/Skype, or phone.
  • A key learning process in a mentoring relationship is through using Reflective Space where the mentor supports the mentee to reflect on an issue they are currently facing. This one to one reflective space is useful for the mentee to take time out from normal working and mind clutter and, through focussing on the issue and reaching a new understanding of it, helping to shed light and develop forward action on the mentees’ blind spots.

Why mentoring?

Mentoring is an important approach for talent development professionals. Because it provides an enormous positive impact. In a competency-driven organisation, effective knowledge transfer and knowledge management cannot just be a bullet point on a strategic plan. Organisations that will excel will be those that are best able to create cultures that truly value knowledge capture and sharing in which mentoring is one of the most effective way to achieve both the transfer of knowledge and skills“.
[Marina Oro, senior L&D strategist]

In brief, it is one of the most effective staff development method, and it is cheap because mostly embedded in the organisation.  It’s a triple-win situation, i.e. the benefits are on all sides — as research shows:

  1. Benefits for the mentee: Improved performance and productivity // Career opportunity and advancement // Improved knowledge and skills // Greater confidence and well-being (see more here on the video: Why become a mentee on a mentoring programme).
  2. Benefits for the mentor: Improved performance // Greater satisfaction, loyalty and self-awareness // New knowledge and skills // Leadership development
  3. And for organisations: Staff retention and improved communication // Improved morale, motivation and relationships // Part of the Learning Organisation

Here what others say, e.g. Art of Mentoring, Eco Canada or from a business perspective.

What types of mentoring exist?

Most common is the traditional mentoring, i.e. a 1:1 talk between mentor and mentee, 1 to 1.5 hours every 2 to 6 weeks, on-site or remotely, there are a few other formats, such as:

  • Job-shadowing: The mentee follows the mentor like a shadow and is learning by assisting and observing during one day to four weeks (or more). It is a Peer-to-Peer (P2P) mentoring, whereas a senior peer shows the art and skills of a craft. Directly embedded in the practice.
  • Virtual shadowing: Similar to the on-site shadowing, but both working online. Typically the mentee observes how the mentor is preparing, managing and following-up different kind of meetings, e.g. with team members, working groups, externals etc.
  • Shorter-term, mentoring models include those with one up to three mentoring meetings, the so called Speed and Flash Mentoring. Another P2P mentoring form are the Buddy-systems.
  • The “peer tandem learning” is as well a kind of mentoring, wherein the partners are switching the roles: Each peer has a specific knowledge that they want to learn from the other, e.g. used for learning languages.
  • “Reverse mentoring”, where a younger staff inducts a senior person into new technology.
  • Finally, there is also group mentoring settings with several mentees.

What is the investment and what is the return on investment?

(discussing traditional mentoring)

First, it is a voluntary investment of both sides, however it is low: In average it is a one hour talk per month. Plus

  • for the mentee half an hour to prepare the meeting and half an hour to reflect afterwards (process learnings), plus about one hour for the induction briefing and some readings.
  • for the mentor one to two hours induction

And what about the return of investment?

  • Mentee: “You invest one hour and get four back J». Of course, mentoring is done that the mentee improves, so the invested time should be more then saved through improvement and less mistakes. There’s no guarantee, but stop a mentoring when you think you have no return on investment. Further see the benefits for mentees: “Why should I became a mentee
  • Mentor: Evaluations show that beside the “obvious benefits” such as gain recognition and a sense of fulfilment as well as to develop skills in listening, questioning and giving feedback, that mentors state that they enjoy to have some quiet reflection time in busy times and that they learn as well.
  • Organization: Mentoring is one of the most effective (and cheap) staff development methods.

Why should I become a mentee?

Because there are many benefits with low investment in time, such as:

  • Gain practical advice, encouragement and support
  • Support in transitions – “the mentee feels less isolated”
  • Provided with a “sounding board” and receives constructive feedback
  • Accelerated skills (and personal) development
  • Increase in confidence and motivation
  • Become more empowered to make own decisions
  • Last but not least, mentoring provides “a safe space”in which you can talk about the challenges you face and about your weaknesses: Stepping out of your comfort zone a little is good for learning and for you to grow.  It also allows you to think about new ideas.

What is the difference to coaching?

Coaching and mentoring are more similar than they are different. They are both developmental dialogues and use the same skills of listening, questioning, giving feedback etc., therefore they are often used interchangeably. Coaching is normally an assignment focused on behaviour and performance in a current role, with a shorter-term focus. The coach, mostly an external professional, helps the coachee achieve their goals and realize their potential, mostly in a period of change. Mentoring is a relationship with a focus on career self-management and longer-term development (6 to 12 months). Mentors are mostly internal experts.

For more see “Differences and Overlaps of Mentoring and Coaching”.

For how long and how often should we meet?

It is important to connect regularly, particularly in the first months of the relationship. Good practice recommends meeting every 4 – 6 weeks for an hour to an hour and a half. More frequently than that and there is a risk that mentors get too involved in the detail and less frequently, means that you are generally building rapport at every meeting and not moving forward to progress the relationship.

Why do mentors need an induction and mentees a briefing?

For example, mentors who have not been induced often tend to spend far too much time talking and not enough time listening. Broadly speaking, where neither mentor nor mentee is briefed in their roles, only about 30% of relationships deliver significant learning. Where mentors are trained, the proportion rises to about 60%. Where both mentors and mentees are briefed and supported afterwards, the proportion rises to around 90%.

How to ensure everything said is treated confidentially?

Generally, anything said between mentor and mentee should not be repeated elsewhere without the express consent of either party. However, there are exceptions to this, mentors will need to respect organisational policies on reporting of bullying or sexual harassment and there may be legal obligations that might apply.

Further, the mentoring relationship is private, in the sense that no one else has any right to know what you talk about, but the existence of the relationship is not secret.

D&I aspects of mentoring

How does mentoring work when mentee and mentor have (very) different cultural backgrounds? And what about gender aspects in mentoring relationships?

Sometimes one could have the impression that cultural differences are reduced to different times zones, different public holidays and differences in the reliability of computer and internet. Mainly under time pressure awareness may fade away: Read Lis Merrick’s columns about cultural and gender diversity and how to include it (and how to avoid exclusion, with a special emphasis on “women mentoring”, a field where she has rich and long-term experience).

What do we do if it’s not working? And what if the relationship has run out of steam?

First thing: be open with each other. It’s good practice to review the relationship every few meetings, and certainly after the first two meetings. If you decide the match is wrong, that’s OK – in a small proportion of pairs, either the rapport isn’t there or the mentor’s experience doesn’t match what the mentee needs. If this is the case, contact the mentoring coordinator to see if they can re-match you. Anecdotal evidence suggests that where this disengagement is handled positively, the relationship often re-forms at a later date when the mentee’s needs change.

“Out of steam” is sometimes called “relationship droop” and the most common reason is that you have dealt with all the simple, short-term practical issues, but have not yet got into the deeper and longer-term issues. Sometimes, the mentee isn’t ready to do that – in which case, you can reduce the frequency of meetings until this happens. Most relationships can get into greater depth (and therefore deliver more value) if you review the relationship together, paying particular attention to the level of mutual trust and the relationship purpose. Focus on the mentee’s medium to long-term career.